Category Archives: LED Streetlights

POWERful Women

From left:
Vanessa Perez and Jessica Waldorf of the New York Power Authority (NYPA), Pat Courtney Strong, Mid-Hudson Street Light Consortium/Courtney Strong Inc.; Maria Szefler, Wendel Companies; Cindy Malinchak, PHILIPS Lighting; and Nina Orville, Mid-Hudson Street Light Consortium/Abundant Efficiency LLC. NYPA hosted a March 29 lunch meeting in Kingston to present its street lighting program to the 18 communities of the Mid-Hudson Street Light Consortium, funded by NYSERDA.

Mid-Hudson Street Light Consortium Moves to Next Phase

As many municipalities are becoming aware, conversion to LED street lights offers savings of up to 65 percent. As such, it is one of the 10 High Impact Actions in the NYSERDA Clean Energy Communities program.

In December, the Mid-Hudson Street Light Consortium and the town of Red Hook (Dutchess County) issued a Request for Proposals for installation and (optional) maintenance of LED street lights. Eighteen additional municipalities joined as Participants. The town expects to announce the selected bidder within the next 60 days. The selected firm(s) will enter into separate contracts with participating municipalities.

The RFP was developed by the consortium particularly for municipalities with fewer than 400 street lights. As a cost-saving measure, it does not include procurement. Rather, the consortium is assisting communities with LED procurement through the State bid system and other group buying opportunities.

Red Hook Town Supervisor Robert McKeon, Rosendale Town Councilwoman Jen Metzger, and Mid-Hudson Street Light Consortium team lead Pat Courtney Strong
presented at the New York State Association of Towns meeting in Manhattan February 19.
They described the deep cost and energy savings of LED street lights (typically 65%). Red Hook, a regional leader in clean energy projects, is leading an 18-municipality aggregation that is seeking to convert to LEDs through the Mid-Hudson Street Light Consortium.
More here: www.nystreetlights.org

The consortium also drafted a second RFP for communities interested in “turnkey” procurement, installation, and optional maintenance services. The city of Kingston (Ulster County) is expected to be the lead municipality for the turnkey offering, and other communities statewide will be able to join. The city plans to issue the RFP this Spring.

The RFP activity is taking place concurrently with efforts by communities such as Red Hook and Kingston to purchase their street lights from their utility companies. In 2008, the New York State Comptroller issued a report that recommended municipal purchase of street lights as an opportunity for substantial cost savings.

After contractors are selected for both RFPs, the agreed-upon pricing will be available to other communities across the State for up to one year, under a State procurement law that provides for “piggybacking.”

All New York State utilities also offer an option for municipalities to convert to utility LED lights. While local governments must continue to pay “rent” for their street lights in the form of monthly fixture charges, these charges tend to be lower than the rates for existing lights and communities would see long-term cost savings, especially when combined with energy savings. If a municipality chooses the utility LED conversion option, the Public Service Commission requires that local governments pay the remaining undepreciated value of the lights being replaced. Most utilities allow on-bill financing of this upfront cost.

Funded by NYSERDA’s Cleaner Greener Communities Program, the Mid-Hudson Street Light Consortium began operations in June, 2016 and expects to be active through fourth quarter 2018. Member organizations are Courtney Strong Inc. (lead), Citizens for Local Power, Abundant Efficiency LLC, and LightSmart Consulting LLC.

More information:  and www.nystreetlights.org.

Town of Ulster joins regional street light consortium as it considers switching to LED fixtures

Town of Ulster joins regional street light consortium as it considers switching to LED fixtures

Posted:10/10/17

Excerpt:
TOWN OF ULSTER, N.Y. >> The town will participate in a “request for proposals” being issued by the Mid-Hudson Street Light Consortium in an effort to reduce the amount of electricity used by municipalities in the region.

The Town Board voted last week to join the regional effort. Supervisor James Quigley said the proposals will provide the town with information about the cost of switching to LED bulbs for street lights.

“It’s a voluntary action on the part of the towns,” he said. “I wish to have the town’s name added to the RFP (request for proposals) so that when the RFP goes out, if this Town Board feels it is advantageous to take advantage of the services and the prices that are achieved by this bidding process … the town has the ability to participate in the bulk purchase of LED lights.”

READ MORE

Request for Proposals: Initial Maintenance and Energy Efficiency Conversion for Municipal Street Lighting System

Please be advised:

The Town of Red Hook on behalf of and in cooperation with the Towns of Hillsdale, Hurley, Marbletown, New Paltz, Rhinebeck, Rosendale, Ulster and the Villages of New Paltz, Pelham, Philmont, Red Hook, Rhinebeck and Tivoli and other communities that may choose to participate or piggyback, is seeking qualified bidders to submit proposals for the conversion and preventative maintenance of the municipal street lighting systems in the participating communities.

The RFP solicits services for contracts to be awarded by individual participating municipalities, in the aggregate providing for the conversion of approximately 2,868 existing cobrahead street lighting fixtures from their existing light source to LED light sources with fixtures controls and fusing as may be required by the participating community and follow-on maintenance of the municipal street lighting system for three years following the conversion process.

There will be a mandatory pre-bid conference at 1 pm on December 11 at Red Hook Town Hall, 7340 S. Broadway, Red Hook for all potential bidders.  Attendance at this meeting is mandatory for any company submitting a proposal but attendance does not obligate the attendee to submit a proposal.

The due date for RFP responses is 2 pm, Thursday, January 11.

Respondents must provide eight (8) hard copies and one (1) memory stick/thumb drive (non-returnable) with their proposal to the office of Red Hook Town Clerk Sue McCann, 7340 S. Broadway, Red Hook, NY 12571.

Questions:

Ann Conway, Project Coordinator, Town of Red Hook, 7340 S. Broadway, Red Hook, NY 12571. Email: 

Request for Proposals (RFP) and related attachments:

Consortium To Release Request for Proposals on Behalf of Mid-Hudson Communities

To assist smaller communities with LED street light conversion, the Mid-Hudson Street Light Consortium has prepared a Community Managed Request For Proposals (CMRFP). The purpose of the RFP is to offer communities maximum savings in converting to LED street lights.

 

The Consortium now has 18 communities actively interested in moving forward with an aggregated purchase of LED street lights. RFP participants will benefit from group pricing on installation and maintenance of LED street lights. Individual municipalities will be responsible for inventorying their existing street lights and determining the design of the new LED system, but will benefit from hands-on assistance from the Consortium.

 

Other communities can “piggyback” on the RFP for up to one year but will not have access to the Consortium’s assistance. The Town of Red Hook will be the lead Participant, so communities planning on “piggybacking” will use that town’s individual contract with the chosen Bidder as the model. To obtain a copy of the RFP, municipalities may email

 

This RFP has been reviewed by Sive Paget Riesel, a law firm specializing in municipal issues. Municipalities should engage their own counsel to review the RFP as well.

 

If your community is interested in using the CMRFP, you must first pass a local law authorizing your community to accept Best Value bids. A best value procurement policy allows you to select bidders on other factors, such as quality and expertise, and not just price. Secondly, your municipality must also sign an Intermunicipal Agreement (IMA) to be provided by the Mid-Hudson Street Light Consortium to those who wish to join.

Your email or letter expressing an intention to join the RFP should include a copy of your utility-generated existing street light inventory and any addenda to the RFP that your municipality will require.

Questions: .

 

Ulster County and the towns of Ulster and Rosendale have passed local laws to allow the use of Best Value criteria and may offer language that could be re-purposed as templates for other communities:

 

 

The deadline for notifying MHSC for your municipality’s interest in joining the Consortium is November 15. Note: Your municipality will not be required to enter into a contract with the successful Bidder by virtue of participating in the RFP; you’ll have a chance to evaluate the advisability of moving forward after the firm is selected.

 

Aggregated Procurement Support: Two Approaches to LED Street Light Procurement

The Mid-Hudson Street Light Consortium (MHSC) is providing support to Mid-Hudson municipalities interested in participating in aggregated procurement of LED street lights. The Consortium will support two distinct procurement strategies, Turnkey and Community-Managed. Key attributes of each, and the support provided by the Consortium, are described below.

 

The Community-Managed approach, to be issued first, will include procurement of equipment through state contracts, issuance of an RFP for labor with bids detailed on a per unit basis, with an option for extended maintenance. The Consortium will provide guidance for other aspects of the scope of work as well.

 

In turnkey projects, a single contractor manages the full project. The Request For Proposals (RFP) being developed by the Consortium will require bidders to break out their price for key components of the total scope of work and to bid either on a per unit basis or a percentage mark-up for each. Participating communities will select which elements of the scope of work they would like to contract for apart from equipment and labor, which are integral to the RFP.

 

  • -The Consortium will release the Community Managed RFP in early Q4, followed by the Turnkey RFP.
  • – Municipalities must notify MHSC of intent to join Community Managed RFP by November 15.
View the comparison of procurement approaches and anticipated schedule.

Infographic Assists Communities In Understanding Steps to Conversion

Converting to LED street lights has the potential to deliver electricity cost savings of up to 65 percent to municipalities. The Mid-Hudson Street Light Consortium is expected to save Mid-Hudson communities more than $6 million in energy costs and reduce greenhouse gas emissions by more than 42,000 MTCO2e over the next 15 years, if 20 (fewer than 10 percent) municipalities were to participate.

 

Although most communities understand the potential savings, the steps to conversion can feel daunting. The Mid-Hudson Street Light Consortium has been at work identifying the steps to conversion to make it easier for your community to start the process.

 

Download the infographic to help your municipality understand the steps necessary to convert your street lights to LEDs.
The steps in the infographic are the approximate order based on our experience; however, many of the steps can be taken concurrently.

A Common Sense Guide for Local Governments in the Mid-Hudson Region

While the benefits of LED street lighting are substantial from a financial, environmental, and community perspective, communities whose lights are owned by the utility have been challenged to move forward because they lack information about the pathways to an LED conversion.
To help fill this gap, this report has explained the options available to local governments for upgrading to LED street lights, and has described and assessed the costs and advantages of different ownership models and financial strategies.
The final chapter suggests steps for implementing an LED street light project, integrating findings of this study along the way.
Download chapters individually:

Updates

p.60 – Energy Performance Contract – City of Poughkeepsie (Dutchess County)

Phase One and Phase Two are complete.

A How-To Guide: Conducting Street Light Inventories

Conducting a third-party billing audit and a field inventory of your community’s street lights are two key first steps toward converting to LEDs. Often, the utility’s inventory of street lights is inaccurate. The lights no longer exist or wattages in the field do not match inventory. Billing audits verify currently installed equipment and often result in utility refunds for past overcharges and/or support evaluations of appropriate replacement equipment. The money saved can help reduce LED conversion project costs. A field inventory of a municipality’s street lights allows you to design optimal placement of new LEDs, taking into consideration location conditions, e.g. residential vs. commercial and areas of high pedestrian/vehicle conflict, etc.
 
Billing Inventory
Contact a company that conducts third-party billing audits such as  Computel or Troy & Banks.
Field Inventory: Getting Started
Step 1: Request inventory from utility.
Step 2: Brief volunteer/staff on inventory specifics.
Step 3: Host training for field auditors on equipment, data collection, and reporting.
Step 4: Begin audits; analyze with MHSC template.

LED Street Lights Workshops: Assisting NYS Municipalities with Procurement, Technology, and Regulatory Issues

The Mid Hudson Street Light Consortium hosted a Best Practices Workshop on September 18th in Red Hook, NY.  The LED street light workshop reviewed how to:
  • Conduct a Field Audit
  • Design an LED Street Light System

Download Slides

View Presentation:
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This summer, the Mid-Hudson Street Light Consortium was invited by NYSERDA and the Adirondack North Country Association to present at a workshop, “LED Street Lights – Procurement, Technology and Regulatory Issues for Municipalities” in Plattsburgh, NY.
George Woodbury speaks to Supervisors and Clean Energy Community Coordinators at the ANCA workshop.
View the presentation: